What Are AI-Powered Digital Forms?
AI-powered digital forms combine artificial intelligence with structured digital reporting to make completing and managing forms faster and more accurate.
With SMART Forms, users can simply speak naturally while AI records, transcribes and intelligently matches information to the correct fields within the selected form. Behind the scenes, our technical team also uses AI-assisted workflows to rapidly convert existing paper forms into bespoke digital reports, helping customers move away from paperwork without redesigning their existing processes.
Two Ways SMART Forms Uses AI
AI Voice Reporting
Complete Digital Forms Simply by Talking
Typing detailed reports on a mobile device can be slow, particularly when working on busy construction sites or carrying out inspections in challenging conditions. SMART AI Voice Reporting removes much of that manual data entry by allowing users to speak naturally while completing digital forms.
Rather than dictating one field at a time, users simply describe what they have seen or completed in their own words. SMART Forms records the conversation, transcribes it into text and uses artificial intelligence to intelligently identify and match the information to the correct fields within the selected form.
The result is faster reporting, richer inspection records and significantly less time spent typing. Users remain in complete control throughout the process, with every AI-generated form available to review, edit and approve before submission.
AI Voice Reporting Currently Supports
SMART AI Voice Reporting is currently available for a growing range of SMART Forms, including:
- Anchor & Tie Testing
- Harness & Lanyard Inspections
- Vehicle Inspections
- Toolbox Talks
- Site Audits
- Incident Reports
- Theft & Loss Reports
- PPE Acceptance Forms
Coming in 2027
Our AI Voice Reporting technology will continue expanding across the SMART platform with planned support for:
- Scaffold Inspections
- Scaffold Handovers
- Scaffold Variations
- Additional SMART Forms and digital workflows
AI-Powered Form Conversion
Transform Existing Paper Forms into Digital SMART Forms
Moving away from paper shouldn’t mean redesigning every inspection report from scratch. Most businesses already have forms that work well—the challenge is converting them into digital workflows quickly and accurately.
SMART Forms uses an AI-assisted workflow developed by our technical team to dramatically reduce the time required to create bespoke digital forms. Customers simply send us their existing paper forms, PDFs or Word documents, and we’ll review the layout, configure the digital workflow and publish it directly to their SMART Forms account.
Unlike traditional development processes that can take weeks or even months, our AI-assisted approach allows many standard forms to be converted and deployed in just a few days, helping businesses start benefiting from digital reporting much sooner.
Every bespoke form is reviewed by our technical team to ensure it captures the right information, follows your existing processes and integrates seamlessly with SMART Forms. Once approved, it’s immediately available to your users through the SMART Forms mobile app.
Already use SMART Manager Advanced?
We can convert virtually any inspection sheet, checklist or site report into a bespoke SMART Form, helping your business eliminate paperwork while keeping the processes your teams already know.
Why Our Approach at SMART Scaffolder Is Different
Many digital forms platforms provide a form builder and leave customers to recreate every report themselves.
Others require lengthy development projects before new forms become available.
SMART Forms takes a different approach.
Our technical team handles the hard work for you, combining AI-assisted workflows with construction expertise to deliver bespoke digital forms quickly while ensuring they meet your operational requirements.
Instead of spending months recreating paperwork, you can start using digital forms much sooner.
Benefits of AI-Powered Digital Forms
Spend Less Time Typing
Capture detailed information naturally using your voice instead of manually entering every field.
Improve Reporting Quality
Natural speech allows users to record more complete observations while inspections are still fresh in their minds.
Reduce Paperwork
Digitise inspections, checklists and reports without changing the way your teams already work.
Standardise Reporting
Ensure every report follows a consistent structure while remaining easy to complete.
Reduce Administration
Remove manual filing, scanning and retyping by keeping everything digital from the outset. SMART Manager automatically shares reports with your clients.
Improve Operational Visibility
Completed forms are stored securely within SMART Manager, giving office teams immediate access to the latest information from site.
Built for Construction & The Scaffolding Industry
Unlike generic AI tools, SMART Forms has been developed around the way construction businesses actually work.
Whether you’re recording scaffold inspections, vehicle checks, toolbox talks or safety reports, the platform understands the structured information required to produce consistent, professional records.
Combined with SMART Manager, every completed form contributes towards a connected operational platform that improves visibility, compliance and collaboration across your business.
Originally Developed in 2016 in Partnership with Lyndon Scaffolding Ltd ( Now BRAND Access Solutions) and refined continuously through feedback with our thousands of users over 10 years
The app supports real-world scaffold inspection processes, helping businesses manage:
- Scaffold inspections
- Safety checks
- Compliance management
- Defect reporting
- Handover processes
- Operational reporting
All within a single connected platform.
The Future of AI in SMART Forms
Artificial intelligence will continue to play an increasing role across the SMART platform.
Our roadmap includes expanding AI Voice Reporting into additional workflows, including scaffold inspections, scaffold handovers and variations, while continuing to enhance the speed and intelligence of bespoke digital form creation.
As SMART Forms evolves, customers will benefit from faster reporting, improved automation and even greater reductions in administration—all within a single connected platform.
Why Scaffold Contractors Choose SMART
✔ Developed by CADS, with over 50 years of engineering software expertise
✔ Software developed alongside the NASC for TG20:21 and TG30:24 guidance
✔ Built specifically for scaffold and construction businesses—not generic field service software
✔ Connected with the wider SMART Scaffolder platform
✔ Integrates with SMART Estimator, SMART Inspector, SMART Handover and other SMART products
✔ Bespoke digital forms created by our technical team
✔ Continuous product development and AI innovation
✔ Trusted by scaffold contractors across the UK
Built by the Team Behind Industry-Leading Engineering Software
Choosing a digital reporting platform isn’t just about today’s features—it’s about investing in software your business can rely on for years to come.
SMART Scaffolder is developed by CADS, one of the UK’s longest-established structural and civil engineering software companies. For more than 50 years, CADS has been delivering trusted engineering software used throughout the construction industry, earning a reputation for technical excellence, reliability and long-term customer support.
Our expertise extends beyond mobile apps. CADS has worked closely with the National Access & Scaffolding Confederation (NASC) as both software developers and principal engineers behind the industry’s leading TG20:21 and TG30:24 compliance guidance, helping shape the standards scaffold contractors rely on every day.
That same engineering & Industry knowledge underpins every SMART product.
Unlike many standalone inspection or forms apps, SMART Forms has been designed specifically for scaffolding and construction businesses. Every workflow is built around the realities of site operations, compliance and project management—not adapted from generic field service software.
As your business grows, SMART Forms grows with you.
The platform integrates seamlessly with the wider SMART Scaffolder ecosystem, allowing you to connect across our platforms with SMART Manager, SMART Inspector, SMART Handover, SMART Compliance and SMART Estimator. Together, these solutions create a connected operational platform that helps businesses reduce administration, improve compliance, streamline estimating and gain greater visibility across every project.
When you choose SMART Scaffolder, you’re not simply purchasing another mobile app.
You’re partnering with a software company backed by decades of engineering expertise, continuous product development and a long-term commitment to the scaffolding industry.
Frequently Asked Questions
Frequently Asked Questions
What are AI-powered digital forms?
AI-powered digital forms use artificial intelligence to reduce manual data entry and make completing reports faster. SMART Forms allows users to speak naturally while AI transcribes and intelligently maps information into the correct fields, helping teams complete accurate reports with less typing.
What is SMART AI Voice Reporting?
SMART AI Voice Reporting is an intelligent feature within SMART Forms that allows users to complete digital forms using natural speech. Simply describe the inspection or report in your own words and AI will organise the information into the appropriate sections for review before submission.
Which forms currently support AI Voice Reporting?
AI Voice Reporting is currently available for Anchor & Tie Testing, Harness & Lanyard Inspections, Vehicle Inspections, Toolbox Talks, Site Audits, Incident Reports, Theft & Loss Reports and PPE Acceptance Forms. Support for additional SMART Forms will continue to expand.
Can I review AI-generated reports before submitting them?
Yes. Every form can be reviewed and edited before submission. AI assists with completing the form, but users remain in full control of the final report.
Can SMART Forms convert our existing paper forms?
Yes. Our technical team provides a bespoke form conversion service. Simply send us your existing paper forms, PDFs or Word documents and we’ll convert them into fully functional SMART Forms ready for use by your team.
Is the AI form conversion tool available to customers?
No. The AI-assisted form conversion workflow is an internal service used by the SMART technical team to rapidly create bespoke digital forms for customers. It is not a self-service form builder.
Does AI Voice Reporting work with SMART Inspector and SMART Handover?
Not yet. AI Voice Reporting is currently available within SMART Forms. Support for SMART Inspector, SMART Handover and additional workflows is planned as part of our 2027 product roadmap.
Why choose SMART Forms over generic digital forms software?
SMART Forms is developed by CADS, the team behind the SMART Scaffolder platform and trusted engineering software for over 50 years. Built specifically for construction and scaffolding businesses, it integrates seamlessly with SMART Manager, SMART Estimator, SMART Inspector, SMART Handover and other SMART solutions to create a connected operational platform.
“Overall, Smart Forms has made our processes smoother, more efficient, and more reliable for the whole team at DCS Scaffolding.”
DCS Scaffolding
